To all departments and schools：
In order to carry out the information initialization for 2019 new graduates smoothly, some relevant matters are hereby notified as follows:
I. Login system
According to the Administrative Measures for Registration of Huazhong University of Science and Technology (XXJ [2019] No. 112), the Registrar Office has developed a new version of student registration and basic information management system (http://register1.hust.edu.cn, "the registration system" for short), on which all relevant units and schools (departments and institutes) can carry out the information initialization of 2019 new graduates.
II. Procedure, division of work and time nodes
1. Office of Graduate Admissions
It is required to upload the list of new graduates of full-time master, full-time doctor and part-time master (dual certificates) into the registration system before July 6, which will be reviewed by the responsible person of the Office of Graduate Admissions.
2. Office of Graduate Education
It is required to review the list of new graduates in the registration system before July 7 (the content of the review is: whether the planned specialty and number of new graduates is consistent with that in the uploaded lists). After all schools (departments and institutes) complete the division of classes, the Office of Graduate Education should review and confirm the preparation results of classes and student numbers in the system before July 11.
3. All schools (departments and institutes)
After the Office of Graduate Education review the list of new graduates, administrators of new graduates information from all schools (departments and institutes) should sign in the registration system before July 10 to carry out class division and student number preparation by determining corresponding rules in the "New Graduates Information Management - Class Division", which should be reviewed by the reviewer of corresponding schools and departments. If the class division is not completed by that time, the system will divide the new graduates into classes and prepare their student numbers automatically.
4. Network and Informatization Office (Registrar's Office)
Be responsible for ensuring the operation of the registration system and providing help about the system. After the information initialization of new graduates is completed, the system provides all schools and departments with the function of downloading the list of new graduates, including classes and student numbers, and pushes the information of new graduates into the basic database of HUST.
III. System authority application
The administrators of new graduates information from all schools and departments have the authority to process new graduates data in the system. The schools and departments should fill in and register their administrators and reviewers in the SMART HUST Online Service Hall -- Registration of Administrator of New Graduates Information & Reviewer, and the Registrar's Office should set corresponding administrative authorities in the system accordingly.
Contact information for new graduate information initialization:
Mr. Yang, 027-87540101
E-mail: registrar@hust.edu.cn
Network and Informatization Office
July 6, 2019
